Position Description (What you will do):

The Development Services Associate reports directly to the Associate Director of Development and ensures the accurate and timely recording of all gifts, pledges, and donor information for the School. This role manages the full lifecycle of gift entry and acknowledgement, maintains data integrity in the donor database, coordinates financial reconciliation with the Business Office, and supports donor stewardship through prompt receipts and personalized acknowledgments. The position plays a key role in supporting the Development team by ensuring that donor records, reports, and communications are accurate, compliant, and delivered with professionalism.

You’re excited about this opportunity because you’ll....

• Process all types of gifts/pledges (cash, wire, check, credit card, stock/IRA conversions, matching gifts, in-kind, online donations, etc.) made to The Hockaday School.

• Generate and send timely donor acknowledgments, tax receipts, and stewardship letters

• Work closely with the Hockaday Fund Team on reports of current donations

• Maintain accurate and current database information

• Provide donor services: respond to donor inquiries, maintain giving histories, update records

• Coordinate with Business Office for deposits, reconciliation, and reporting

• Work closely with the Development Information Systems Manager on monthly reports for Business Office 

• Ensure supporting documentation of all gifts and donations made to the School for the Business Office and auditors is current and complete

• Collate and code on‐line purchasing reports relating to Alumnae and Benefit activities for the Business Office to post to the General Ledger

• Oversee annual updates on receipt and acknowledgement letters 

• Updates gift procedural manual as needed

• Participates in scheduled events sponsored by the Office of Development and External Affairs throughout the year, as requested

• Oversees and maintains supplies for tax receipts and acknowledgment mailings

• Other duties as assigned by the Associate Director of Development or the Director of Development and Strategic Initiatives Other duties as assigned

We’re excited about you because you have...

• A four‐year college degree

• Knowledge of basic budget and bookkeeping procedures

• Proficiency with database software/CRM (e.g. Raiser’s Edge or similar), Microsoft Office (Excel, Word)

• Strong attention to detail, organizational ability, ability to manage multiple tasks under deadlines

• Excellent oral and written communication skills and ability to communicate effectively with staff, faculty, and department heads

• Ability to organize and maintain documentation of gifts, matching gifts, tax receipts, honor/memorial donations; organize documentation to allow for easy access and availability to certain other employees in the Office of Development and External Affairs

• Ability to accurately and efficiently update database records in a timely manner

• Skillfully and tactfully handle sensitive information and maintain confidentiality

• Ability to effectively and appropriately communicate with donors and donor representatives on a regular basis

• Flexibility to adjust and arrange priorities in order to meet deadlines

• Proficiency to work independently and within a team framework

• Commit to refresh, explore, and acquire new skills to improve productivity and competency as the job expands

• Must have the ability to work in a school environment through satisfactory completion of all legally required and School-required background and screening checks and verifications, including criminal and sex offender background checks. 

Why you'll love working at Hockaday...

• You’ll join a mission-driven, joyful community that believes deeply in the limitless potential of girls.

• We are a community grounded in the Hockaday Cornerstones—character, courtesy, scholarship, and athletics—and you’ll bring these values to life in your daily work.

• We are energized by meaningful challenges, embrace a growth mindset, and seek creative solutions that positively impact our students.

• We honor our rich traditions while embracing innovation across all areas of the School.

• We value diverse perspectives and cultivate an environment where every voice is respected and every community member feels they belong.

• We work collaboratively, support one another, and take pride in the strong professional relationships that define our community.

• We offer competitive compensation and insurance packages, including medical, dental, vision, life insurance, and long-term disability benefits.

• Lunch is provided daily during the school year.

We value professional development and offer extensive opportunities for you to grow, including networking with colleagues, conducting research with college professors, and even traveling the world!

In this role, you will....

• Participate in all requisite School trainings prior to the start of the school, and throughout the School year.  

• Attend required staff development and training sessions throughout the year

• Attend periodic in-service meetings

• Acknowledge receipt of the current Employee Handbook and are responsible for reviewing the contents and abiding by rules, policies and procedures stated in the Handbook or otherwise by the School

• Abide by Hockaday’s Code of Ethics and Conduct

• Commit to the ideals expressed in Hockaday’s Tenets of Staff Excellence 

Physical Requirements and Work Environment:

• Work regularly in a standard-sized office that is climate controlled

• Regularly use close and distance vision, including working at a computer screen for extended periods of time

• Works at a desk for extended periods of time

• Movement around the office can sometimes be limited based on the day’s schedule

• Must be able to work in an occasionally stressful environment and effectively deal with a diverse range of deadlines and wide variety of challenges

• Effectively deal with a wide variety of challenges and deadlines

• Ability to occasionally work flexible hours to support before and after-school or weekend events

• Ability to maintain appropriate boundaries with students, fellow staff and community members

About The Hockaday School: 

The Hockaday School is an independent, college preparatory school for girls of strong potential and diverse backgrounds who may be expected to assume positions of responsibility and leadership in a rapidly changing world. With an enrollment of more than 1,100 students, The Hockaday School is the nation’s largest prekindergarten through grade 12 independent girls’ school. Ranked among the country’s finest college preparatory schools, it was founded over a century ago and continues today to build on its original Four Cornerstones: Character, Courtesy, Scholarship, and Athletics.

Hockaday’s faculty are recognized as experienced leaders in their field and students in every grade benefit from outstanding faculty and access to unmatched resources.  Families who choose Hockaday care deeply about providing their daughters with a comprehensive and rigorous education, both inside and outside the classroom. Hockaday’s student body reflects the diversity that is deeply valued by the School. 

Limitations and Disclaimer:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.  This job description reflects administration’s assignment of essential functions; and nothing in this herein restricts administration’s right to assign or reassign duties and responsibilities to this job at any time.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities.  To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.  Continued employment remains on an “at-will” basis.

The Hockaday School is an equal opportunity employer. It is our policy not to discriminate, and to comply with all applicable state and federal laws prohibiting discrimination in employment based on race, color, sex, sexual orientation, creed, religion, national origin, ethnicity, age, disability, veteran status, or other applicable protected classification.